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Archive and Delete Messages in Gmail
You'll receive email notifications for new posts at. Unable to delete question. Unable to update vote. Unable to update subscription. You have been unsubscribed. In the following, keep in mind that Apple mail use the name Archive for the All Mail label. Gmail doesn't have folders. All your messages are saved in All Mail. Everything else Inbox, Starred, Drafts, user-labels, etc are just "views" into a subset of the messages in All Mail.
And since there's only one copy of any message, if you delete it from any label, you're deleting the only copy, so it's gone from all of them. If you delete a label you remove that "view", but the messages are still in All Mail. When you Archive a message, the only thing that does is remove the Inbox label from the message. The original message is still in All Mail along with all your other messages, and you can apply labels to them to make them easier to find later. Remember that Archive is an action, not a location.
Out of sight is out of mind. Your emails should go into an Archive folder. Firstly, a hierarchy of folders takes time to set up and maintain, time that would be better spent handling your emails. Secondly, it can take quite a bit of effort to decide where an email should go—does an email from your colleague about why they might miss a project deadline go into the folder for that project?
The folder for that person? A lessons-learned folder? Lastly, it can be maddeningly hard to find emails at a later date when they could be in any one of several folders, and each folder has hundreds of emails. You just handle the mail and move it into your archive.
For some people, this will be a welcome relief to the torture of a folder structure, but some other people will need to breathe into a paper bag at the very thought of losing their painstakingly designed, intricate, logical, beautiful folder structure. Ideally, you need to find a way to move them in bulk. Click on an email in your inbox, scroll down, press the SHIFT key on your keyboard and select another email. All emails between the first one and the second one will be selected.